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  1. Companies (Contractors/Suppliers) dealing with the Universiti Malaya (UM) are required to register to participate in UM's quotation/tender.
  2. Eligible companies for registration are companies incorporated in Malaysia, registered with the Companies Commission of Malaysia (SSM), Ministry of Finance Malaysia (MOF), and/or Construction Industry Development Board Malaysia (CIDB), including:
    • Sole proprietorship
    • Partnership
    • Enterprise
    • Private and Public Limited Companies
    • Firms / Professional Bodies such as Law Firms, Accountants, Surveyors, Consultants & Engineers.
  3. Companies must update their registration information and attach relevant registration certificates that are valid for at least three (3) months from the date of application.
  4. Each company (Contractor/Supplier) is only allowed to register one (1) ID.
  5. Companies may register three (3) Administrators and three (3) additional Sub-Administrators to manage the company's profile.
  6. Only Admin and Sub-admin are allowed to manage the registration and procurement documents and procedures.
  7. Companies are required to upload all supporting documents in .pdf format and the file size should not exceed 4MB.
  8. Companies must ensure that the registered official email address is valid and active. This is because the official email address will be used for the following functions:
    • Confirmation of registration as a supplier and issuance of the user ID and password
    • Receipt of a 60-day reminder before the registration expiry date
    • Receipt of UM procurement-related emails for action/notice
  9. Companies wishing to register must guarantee and ensure that all data, information, and supporting documents submitted during the application process are accurate by signing the Integrity Pact document: Appendix 11 - Account Letter by Company Registering with Ministry of Finance/Construction Industry Development Board Malaysia (MOF/CIDB).
  10. Falsifying or providing doubtful information or documents will result in the rejection of the application or, in cases where approval has already been granted, immediate cancellation, and UM reserves the right to take appropriate action against the involved company in accordance with the Standard Operating Procedure (SOP) for Action Against Suppliers/Contractors ('Company') for Non-Compliance in the Universiti Malaya Procurement.
  11. Any changes to the terms and conditions of registration are the UM's absolute right. The University has the right to change any terms and conditions of registration at any time.
  12. There is no registration fee charged for registration as a UM supplier. However, a Service Fee will be imposed on successful suppliers based on the rate set as follows:
    • Non-Recurring Contract (one-off payment) - A service fee of 0.8% is imposed on each transaction subject to a maximum limit of RM9,600 for transactions worth RM1.2 million or more.
    • Recurring Contract (multiple payments) - A service fee of 0.4% is imposed on each payment transaction subject to a maximum limit of RM4,800 for each payment transaction worth RM1.2 million or more.
    • The service fee will be calculated after deducting any penalties, royalties, fines, and other deductions from the supplier's invoice for the transaction (if applicable).
  1. Companies (Contractors/Suppliers) dealing with the University of Malaya (UM) are required to register to participate in UM's quotation/tender.
  2. Each company (Contractor/Supplier) is only allowed to register one (1) ID.
  3. Companies may register three (3) Administrators and three (3) additional Sub-Administrators to manage the company's profile.
  4. Only Admin and Sub-admin are allowed to manage the registration and procurement documents and procedures.
  5. Companies are required to upload all supporting documents in .pdf format and the file size should not exceed 4MB.
  6. 6Companies must ensure that the registered official email address is valid and active. This is because the official email address will be used for the following functions:
    • Confirmation of registration as a supplier and issuance of the user ID and password
    • Receipt of UM procurement-related emails for action/notice
  7. Falsifying or providing doubtful information or documents will result in the rejection of the application or, in cases where approval has already been granted, immediate cancellation, and UM reserves the right to take appropriate action against the involved company in accordance with the Standard Operating Procedure (SOP) for Action Against Suppliers/Contractors ("Company") for Non-Compliance in the University of Malaya Procurement.
  8. Any changes to the terms and conditions of registration are the UM's absolute right. The University has the right to change any terms and conditions of registration at any time.
  9. There is no registration fee charged for registration as a UM supplier. However, a Service Fee will be imposed on successful suppliers based on the rate set as follows:
    • Non-Recurring Contract (one-off payment) - A service fee of 0.8% is imposed on each transaction subject to a maximum limit of RM9,600 for transactions worth RM1.2 million or more.
    • Recurring Contract (multiple payments) - A service fee of 0.4% is imposed on each payment transaction subject to a maximum limit of RM4,800 for each payment transaction worth RM1.2 million or more.
    • The service fee will be calculated after deducting any penalties, royalties, fines, and other deductions from the supplier's invoice for the transaction (if applicable).